Privacy Policy for Aviary HR
Aviary HR is committed to protecting the privacy and personal data of our clients, candidates, and website visitors. This Privacy Policy outlines how Aviary HR collects, uses, discloses, and protects your information when you interact with our services, including talent acquisition, employee relations, HR compliance, organizational development, and payroll services, and when you visit our online platform. We operate in accordance with the General Data Protection Regulation (GDPR) and other applicable data protection laws.
1. Information We Collect
We collect various types of information to provide and improve our comprehensive HR solutions. This information may include:
- Personal Identifiable Information (PII): This includes your name, address, email address, phone number, employment history, educational background, professional qualifications, salary expectations, and other information relevant to talent acquisition or HR services.
- Client Business Information: For our clients, this may include company name, contact details, financial information necessary for payroll services, and other data required for HR compliance and organizational development.
- Technical Data: When you visit our online platform, we automatically collect certain information about your device, including your IP address, browser type, operating system, and browsing patterns. This helps us to improve the functionality and security of our site.
- Cookie Data: We use cookies and similar tracking technologies to track activity on our service and hold certain information. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent.
2. How We Use Your Information
Aviary HR uses the collected data for various purposes, primarily to deliver our HR services effectively and to improve our offerings:
- To provide and maintain our services, including talent acquisition, employee relations, HR compliance, organizational development, and payroll services.
- To process and manage client and candidate applications and inquiries.
- To communicate with you about updates, service offerings, and other relevant information.
- To improve and personalize your experience on our online platform.
- To monitor the usage of our services and identify potential improvements.
- To detect, prevent, and address technical issues or fraudulent activities.
- To fulfill our legal and regulatory obligations.
3. Legal Basis for Processing Personal Data Under GDPR
We will only process your personal data where we have a lawful basis to do so. Our legal bases for collecting and using the personal data described in this Privacy Policy include:
- Consent: You have given clear consent for us to process your personal data for a specific purpose.
- Contract: The processing is necessary for the performance of a contract to which you are a party or in order to take steps at your request prior to entering into a contract.
- Legal Obligation: The processing is necessary for us to comply with the law (not including contractual obligations).
- Legitimate Interests: The processing is necessary for our legitimate interests or the legitimate interests of a third party, provided those interests are not overridden by your rights and interests.
4. Disclosure of Your Information
Aviary HR may share your personal data in the following situations:
- With Service Providers: We may share your data with third-party service providers who assist us in operating our business and providing our services (e.g., IT support, payroll processing platforms). These providers are contractually obligated to protect your data and only use it for the purposes for which it was provided.
- For Talent Acquisition: When you apply for a role through Aviary HR, your relevant personal data will be shared with the prospective employer(s) for the purpose of recruitment.
- For Legal Reasons: We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., a court or government agency).
- Business Transfers: In the event of a merger, acquisition, or asset sale, your personal data may be transferred. We will provide notice before your personal data is transferred and becomes subject to a different Privacy Policy.
5. Data Security
The security of your data is paramount to Aviary HR. We implement a variety of technical and organizational measures designed to protect your personal data from unauthorized access, use, alteration, and disclosure. These measures include data encryption, access controls, secure networks, and regular security audits. However, please remember that no method of transmission over the Internet or method of electronic storage is 100% secure.
6. Data Retention
Aviary HR will retain your personal data only for as long as is necessary for the purposes set out in this Privacy Policy, and to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.
7. Your Data Protection Rights Under GDPR
Under GDPR, you have the following data protection rights. We aim to take reasonable steps to allow you to correct, amend, delete, or limit the use of your personal data.
- The right to access: You have the right to request copies of your personal data.
- The right to rectification: You have the right to request that we correct any information you believe is inaccurate or complete information you believe is incomplete.
- The right to erasure: You have the right to request that we erase your personal data, under certain conditions.
- The right to restrict processing: You have the right to request that we restrict the processing of your personal data, under certain conditions.
- The right to object to processing: You have the right to object to our processing of your personal data, under certain conditions.
- The right to data portability: You have the right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.
- The right to withdraw consent: You also have the right to withdraw your consent at any time where Aviary HR relied on your consent to process your personal data.
If you make a request, we have one month to respond to you. To exercise any of these rights, please contact us using the details provided below.
8. Links to Other Websites
Our online platform may contain links to other websites that are not operated by us. If you click on a third-party link, you will be directed to that third party's site. We strongly advise you to review the Privacy Policy of every site you visit. We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services.
9. Changes to This Privacy Policy
We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page. We will let you know via email and/or a prominent notice on our service, prior to the change becoming effective, and update the "Effective date" at the top of this Privacy Policy. You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.
10. Contact Us
If you have any questions about this Privacy Policy, your data protection rights, or our data practices, please contact us:
Aviary HR
Unnamed Road,
UK, Ireland